How Gamlaa cut manual work by 40% with ERP
Unifying core processes with ERP implementation to boost efficiency, compliance, and scalability.
Core Digital Platform Transformation (ERP Implementation)
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+40%
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+30-50%
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+20%
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|---|---|---|
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Manual processing
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Faster month‑end closing
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Lower inventory costs
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Background
Established in 2013, Gamlaa Bioscape is a leading green landscape company focused on sustainability. As the company expanded, it saw the chance to replace ad-hoc, function-specific tools with an integrated operating backbone. By standardizing workflows across procurement, inventory, production, sales, and finance, it aimed to cut manual handoffs, eliminate duplicate data, and establish a single source of truth. With further growth ahead, leadership targeted faster cycle times, real-time visibility through dashboards, and tighter controls to protect margins and compliance.
Challenge
- Scaling Operations Efficiently – As the company grew, existing processes struggled to keep pace with increased demand and complexity.
- Fragmented Systems – Multiple standalone systems limited integration, making it difficult to get a unified view of operations.
- Manual Processes – Heavy reliance on spreadsheets and manual work created inefficiencies and slowed down decision-making.
- Limited Visibility Across the Value Chain – Lack of real-time insights into procurement, production, sales, and finance made it harder to plan and respond proactively.
- Future Growth Enablement – Without streamlined and scalable processes, sustaining long-term growth and competitiveness could become challenging.
Solution
Partnered with Xformers to the company embarked on an digital transformation journey by implementing an ERP system. The ERP program was positioned to unify core processes, enable reliable forecasting and capacity planning, and create a scalable platform for new products, geographies, and channels—without growing headcount at the same pace as revenue.
Key Steps
As is/To be Assessment
- Business Process Reengineering and Optimisation workshops to review current processes, identify bottlenecks, and align leadership on growth outcomes.
Digital Strategy Alignment and Roadmap
- Developed Digital Strategy and roadmap aligned with enterprise vision and mission
Tool Evaluation and Partner Advisory
- Identify tools/vendors best suited for the Gamlaa’s requirements
Implementation Planning and Governance
- Implemented new ERP systems and Co-created processes with teams, pilot-tested solutions, and integrated automation tools.
Change Enablement, Adoption and Capability Uplifting
- Executed phased rollout with clear timelines, roles, and training, while monitoring real-time performance
Sustainable Value Realization Framework
- Established continuous improvement culture through regular reviews, KPI integration, and shared best practices.
Outcomes Delivered
The performance management framework delivered measurable impact for Gamlaa Bioscape:
- Improved Operational Efficiency – Automated workflows reduced manual processing by up to 40%, shortening order-to-cash and procure-to-pay cycles.
- Enhanced Data Visibility & Reporting – Real-time dashboards enabled faster decision-making, reducing reporting time from weeks to hours.
- Stronger Financial Management & Compliance – Month-end closing cycles were cut by 30–50%, with improved accuracy and audit readiness.
- Supply Chain & Inventory Optimization – Better demand forecasting and inventory control lowered carrying costs by 10–20% while reducing stockouts.
- Scalability for Future Growth – The unified ERP platform supported business expansion into new markets without requiring proportional increases in headcount.
